Job Summary:
We are seeking a dedicated and organized Office Manager to oversee the day-today operations of our office. The Office Manager will play a crucial role in ensuring
the smooth functioning of our workplace, managing administrative tasks, and
supporting various departments. If you are a detail-oriented professional with strong
leadership and organizational skills, we encourage you to apply for this position.
Key Responsibilities:
- Oversee reception duties, including greeting visitors, answering phones and
responding to customer enquiries and complaints.
- Use a range of software, including email, spreadsheets and databases, to
ensure the efficient running of the office.
- Manage and organise electronic and paper office records.
- Develop and implement new administrative systems, such as record
management
- Manage and organise the office layout and supplies of stationery and
equipment.
- Maintain the condition of the office and equipment and arrange for necessary
repairs.
- Delegate work to staff and manage their workload and output
- Review and update health and safety policies and ensure they're observed.
- Manage social media of the organisation.
- Hire, train, and supervise administrative staff, including administrative
assistants and receptionists.
- Set clear performance expectations and provide ongoing feedback and
coaching.
- Promote staff development and training. Implement and promote equality and
diversity policy.
Qualifications and Experience:
- Previous experience as an Office Manager is an advantage.
- Exceptional organizational and multitasking abilities.
- Strong leadership and team management skills.
- Excellent verbal and written communication skills
- Ability to identify and address operational challenges effectively
- Experience with budgeting and financial management.
- Proficiency in office software and applications.
- Ability to adapt to changing priorities and work in a fast-paced environment.